ࡱ> VXUE@ -bjbj (H%P P P 8 < ,]+ "*******$,Re.+'''++)))'*)'*)*))) @fmP ')*-+0]+)i/'i/)i/)d)L!h++ P )P Minutes for AITP Student Chapter Board Meeting held Friday, September 2, 2005 At MATC West Campus in Room 117 In Attendance: Lynne Hill, Vernon Howard, Gerald Dantzler, Cindy Davis-Beech, Lisa Jones, and advisors Bob Brzycki and Mary Cantrell. Opening Comments: Meeting called to order at 11:30 AM by Co-President Lynne Hill in her turn as Chairperson. Officer Reports: Co-Presidents: Vernon H. and Lynne H. had no reports. Vice-President : Gerald D. had no report. Secretary: Cindy D-B. asked about reviewing the meeting minutes from our last Board Meeting. Bob motioned to table the minutes for now; Lisa seconded the motion. There was no discussion; all voted to table the minutes for now. Treasurer: Lisa J. had no report. Bob said Cindy Riley is in charge of Student Accounts and although he has sent multiple e-mails to her, he has received no response. He will keep trying to contact her by phone and e-mail. Lynne asked to see her, as well, after Bob contacts her. Committee Reports: Awards: Cindy had no report. Lynne H. asked to know the meaning of the abbreviations SCOPA and SIPA. They are: Student Chapter Overall Performance Award and Student Individual Performance Award. Bob said a student must have 40 points to be eligible and mentioned that points carry over from year to year. He is still waiting for the real individual certificates for Gerald, Lisa J., and Cindy, since he has sent in the paperwork for those awards. We received fake ones at the Southeastern Wisconsin AITP dinner meeting in May. Bob reminded us that he keeps attendance sheets in a 3-ring binder, since we SAVE everything. This way we keep records of individuals attending events to use in computing points at the end of the semester or year. Fund Raising: Bob mentioned Arvin might want to Chair for this committee this year. Membership: Bob passed out membership information flyers and applications that we can pass out to students. Bob said one student name will be put in a drawing for a laptop computer. Mary said she can have extra copies of these pages printed for next month. Lynne said she could help print extra pages, too, if needed. Our Board Members have membership expiration dates this year: Lisas will expire in February 2006 and the rest of us, in October next month. Public Relations: Gerald explained how we shared ideas at the Leadership Retreat this past July, how we exercised our critical thinking; furthermore, doing the low ropes exercises, we connected as a team and we promoted our club. He mentioned that by Googling our own name, we can find it on the AITP web site. Lisa said we could just login to the basic AITP site to find our names and offices listed. Bob had the Presidents plaque (with names of past and current presidents on it) updated and will place it back in the display case when complete. Newsletter and Web Page: We discussed these topics and made some points: Lynne has not done the newsletter yet. She needs a new printer cartridge for her printer. She also wants to know what should be put in the newsletter. Lisa advised pictures. That reminded Bob to tell us to dress for pictures, since he has been trying to take pictures of members for the display case. Lisa said we need pictures of our advisors, too, and wanted to know what program was originally used for the web site. She thought that should be written down somewhere. Bob said he will ask Jonathan, but he said she could just go in and change the content of the web site with DreamWeaver. Lynne said she would like to watch Lisa do the web site, and therefore, they will get together on it. Gerald reminded us about the Ask Jonathan column. Mary reminded us that CCNP is the abbreviation for Certified Cisco Network Professional and that it takes a lot of work to obtain that certification. Old Business: Officer Mail Boxes: Bob reported that our mail boxes are now on the cabinet right by his desk in his office, which has been put back in order. We can check them every week from now on. He also has his phone connected today. Lisa asked if anything needs to be passed down from officer to officer. Bob said there are items in the 3-ring binder: agenda, minutes, pictures. Perhaps we should upload pictures to the server or upload anything that cannot be put into a binder, or find a consistent place to keep things. Mary said we have an AITP section on the server. Bob said Jonathan is the person we need to talk to about this, and asked Lisa to contact him to set that up. Mary advised Lisa that she should also request procedures for remote access to get to storage from a home computer. Club Forms: Lynne and Vernon, as co-presidents, are responsible for them. Vernon had the forms with him and passed them around, which we all signed. Bob observed that we might be the first club to turn them in promptly! Recruitment: Jerry Lieberthal would like someone to visit his classes and pass out flyers to promote joining AITP. Cindy volunteered. We noted that South Campus does not have an active advisor, nor does MATC Downtown. Lisa and Lynne could promote AITP there, since they have classes or appointments there. Mary asked about recruiting in classes that are not IT, such as the software classes. Vernon, Lynne, Gerald, and Cindy will do classroom recruiting and take packets of information to the classes. We need to set up a time to work on the PowerPoint presentation. Vernon asked whether we could put the yellow document into the PP, as well as the application and informational flyers. We will have to brainstorm on the PP. We considered other presentations that had been done by students in the past, and Bob said he has one done by Mary Leanderts, but it does not seem to work. Lisa suggested we make sure we have backup copies so this does not become a problem in the future. We set up Monday, 9/12 in Room 117 about 10 AM as a tentative date to brainstorm on the presentation. (Bob will not be there.) Display Case: We will wait until the next meeting to be concerned about the display case, and Bob will attempt to take pictures again, since his camera did not work. Meetings: Bob said we will show the Recruitment PowerPoint presentation and have Jenny Thompson as a speaker for our first Student Chapter meeting. We must have a board meeting 1 week before that meeting. Tuesdays, Wednesdays, and Thursdays are the best days for most Board Members and Advisors, but Lynne has a class at Noon on Wednesdays. Bob has an 11 AM class on Wednesdays, and Mary said Thursdays are better days for her. We set up 9/22 for the General Membership Meeting at 11 AM with a speaker. If we have a teacher who could bring their class into the meeting, that would be good. Lisa said she would find one. Vernon will Chair at the Board Meeting on 9/8. Bob will check about getting a speaker. Mary wondered if we could have an evening meeting or one during Weekend College, because there are classes during those times, and some people work who cannot make the daytime meetings. Lisa suggested we have a General Meeting at night. Bob suggested that we could have a meeting during the time of his Thursday night Fundamentals class, possibly in October, and he would bring his class to the meeting. We need to pick a date in October so that we can advertise it, possibly on 10/20, and Bob will check on obtaining a room. Lynne will not be able to make the evening meetings, because she works. We scheduled our November Breakfast on 11/17 at 8 AM. Lisa suggested we have another General Meeting at night, instead of only having a breakfast with speakers. New Business: Comments: Mary C. reminded us that we are again invited to attend the Saturday NASTEC conference in Chicago, and they are picking up the tab for us. She has copies of the curriculum for us. We need to consider transportation possibilities. We wondered if South Campus is sponsoring anyone, and Bob said he would contact Phil about that. Mary also mentioned that the Boy Scouts will offer the Community Service Merit Badge Clinic next semester at MATC on a Saturday morning or afternoon. We need to pick 3 dates and form an action plan. After a strong commitment from 4 members, Mary will sign the merit badge cards. The scouts will be doing things on the computer and more we can talk about this event later as the semester approaches. Regarding the banner for next year, she would like to have more of us involved with it and have our pictures in it. Mary said since the middle portion (of the banner) comes off, we can create something else -- but we need to think about what to create before the conference. We should hopefully have ideas by December this year so that Mary can work on it before the conference, and not last minute, as was the case this past year. Anything digital can be put on cloth, she added. Regarding fund-raising, Vernon and Gerald will sell popcorn. Lynne suggested selling popcorn at meetings. Lisa said she is downtown a lot and they sell candy and popcorn there. As long as they dont have an AITP chapter there, we could sell popcorn there, too. Lisa asked for a date to send out fund-raising letters, and what date do we need to have names and addresses of possible businesses to donate prizes submitted? Bob said as soon as possible, and he will print the labels for the envelopes. He mentioned that MATC picks up the tab for envelopes and paper, as well as for mailing them. 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